SOP checklists with the detailed instructions and images to illustrate the task are very effective in reducing errors and increasing productivity.
Using QR Mobile Data software, you will be able to create
checklists for all standard operating procedures (SOP) you have in your business.
Company employees will get the correct SOP checklist on their smartphone by scanning a QR code label on the asset or property.
They can keep track of the progress by checking off
completed tasks in QR Mobile Data mobile application, and provide comments and images on each task if applicable.
When everything is done they submit a completed SOP checklist to a centralized cloud location.
Create Mobile Checklists For The Standard Operating Procedures (SOP)
- Create clear and concise SOP checklists via the web dashboard. Include detailed instructions and optionally a clarifying image for each step / task.
- Create different checklists for the different group(s) of assets or properties, or make checklists that are valid for all business objects.
Business employees will access a correct checklist by scanning QR code label on the
asset, property or project they are working with.
- Add other fields as needed, so that employees could add notes or other details for each task, or take photos.
- Add or update SOP checklists as needed. Your employees will always have up-to-date checklists on their mobile devices.
- Divide large list of tasks into sections / subforms for clarity and easier completion.
- Make tasks required or optional.
- Employees can complete the entire SOP checklist at once or in steps. The completed part is auto saved on their smartphones, and can be accessed later when they resume their work.
- Create autoscan checklists, where employees will scan QR code at each check point, instead of checkling off the checkbox. QR code scanning makes filling out SOP checklists easier and faster, and ensures that an employee
was physically present at each check point.
Fill Out SOP Checklists On A Smartphone Using QR Mobile Data Application
- An employee scans QR code on the business object he is working with to access relevant SOP checklist.
- As an employee is moving through the process and completes the tasks, he marks completed tasks off, or scans QR code for each task / check point. Optionally he can add notes, add additional details and / or photos.
- An employee can stop at any time and resume the work later. All collected data are saved on a smartphone, so each user can immediately see what had been done and what yet needs to be completed.
- An employee needs to complete all required tasks before the SOP checklist can be submitted.
- If a signature is required, it can be captured on a smartphone and attached to the completed SOP checklist.
- After completed SOP checklist is submitted to the cloud, all authorized users can access collected information, via the web interface or on the mobile devices.
SOP Records, Notifications And Alerts
- As soon as SOP checklist is completed, it is submitted to the cloud and is available to all authorized employees.
- Administrators in the office can access submitted records via a web dashboard, and search them by multiple parameters. They can get a list of completed tasks by date, by asset or property, by
employee, or by specific tasks in the SOP checklist.
- All authorized employees in the field can review completed SOP checklists for an asset or property by scanning QR code label with a smartphone.
- Make sure that all routine tasks are performed on time. Indicate how often a specific task should be performed, and receive automatic e-mail alerts.
- Customize reminders: set how many days in advance you want to receive an email alert, what should be the subject and the text of an e-mail message.
- Receive alerts if tasks are not performed on time.
