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Business Scenarios For Mobile Data Collection And Access


Mobile data collection and access are very effective for field inspections, audits, traceability of the production process or any other business scenario where your need to track and document business operations or report assets conditions in the field.

 

Mobile Inspections & Audits

mobile inspections audits

Mobile forms allow your employees to complete the job on site using a smartphone. They do not have to carry around laptops or use paper forms. There is no need for double entries or sharing data using e-mail - all data are available to autorized users in real time from centralized cloud location.

What you can do using QR Mobile Data

Office

  • Create custom inspection forms and audit checklists
  • Link forms to assets, equipment or infrastracture
  • Review submitted inspections in real time
  • Set alerts and reminders for routine inspections
  • Analize data using reports

Field Inspectors

  • Download current inspection forms or checklists on their smartphones
  • Scan QR code on an object to get a list of the relevant mobile forms
  • Conduct inspection on site using a smartphone, with or without internet connection
  • Take photos and obtain signatures
  • Stop and resume at any time - all collected data are automatically saved on inspector's smartphone
  • Submit inspection to a centralized cloud location when done
  • Date, time, inspector, and GPS location of the inspection site are automatically recorded

 


 

Equipment Tracking & Maintenance

equipment maintenance

Mobile forms, smartphones and QR code scanning improve field work efficiency and employees' productivity. Field technicians access all information they need to perform their job on the spot, without any delays or miscommunications. They record all work done to the equipment, from preventive maintenance to service and repairs, on site as the job is done, and this information immediately becomes available to all authorized personnel. All they need to do is scan QR code label with a smartphone and fill out mobile form.

What you can do using QR Mobile Data

Office

  • Manage equipment, generate and print QR code labels
  • Create custom fields to hold equipment information
  • Create custom maintenance / service / repair forms
  • Add clarifying text / images to the form fields so that field employees know exactly what to fill out and which part to check
  • Access real time equipment location and service / maintenance history
  • Set alerts and reminders for preventive maintenance, warranty expiration and other important dates and events
  • Analize data using reports

Field Technicians

  • Access equipment information, including specifications, operation instructions, documentation, etc. by scanning QR code label with a smartphone
  • Review recent service / repair history
  • Record service / maintenance / repairs that they perform on the equipment
  • Take photos and obtain signatures using a smartphone
  • Submit records to a centralized cloud location
  • Receive reminders on scheduled maintenance

 


 

Production Process Management

production process management

Mobile data collection and QR code / barcode scanning help your employees track product batches through all steps of the production process. They can record all necessary information at every production stage as it happens by scanning QR code and filling out a mobile form on a smartphone. If product batch has a problem, you can restore details of every production step, pinpoint a problem and make corrections to your process to avoid similar problems in the future.

What you can do using QR Mobile Data

Administrators

  • Define what information to collect on each step of the production process via a web dashboard
  • Manage products, create a link between mobile forms and product groups
  • Access production processes information in real time
  • Analize data using reports

Employees

  • Create a new product batch on a smartphone when it is started, enter all necessary details
  • Record details of each production step on site using a smartphone and mobile forms. Scan QR code to identify product batch.
  • Scan in data instead of manually entering them into the form where applicable (e.g. scan in lot numbers of ingredients instead of entering them manually)
  • Submit completed forms to a centralized cloud location
  • Access information on a product batch and details on the previous production steps

 


 

Business Operations & Procedures Tracking

business operations tracking

Business workflow often includes regular procedures on the assets or properties which need to be done and documented. For example, a nursery may need to record and document everything that was done to each tree, such as fertilization, pruning, etc. An agricultural business may need to document all procedures done on a farm field, from plowing to sowing to fertilization to harvesting. Property management company needs to do property maintenance, cleaning, etc. and keep records on what was done and when. No matter what your business procedures are, mobile forms and ability to collect data in the field using a smartphone will increase your productivity, timely information flow and data safety.

What you can do using QR Mobile Data

Office

  • Define what information to collect for each procedure via a web dashboard
  • Create mobile forms for field employees to fill out
  • Review collected data, make sure that all procedures are done on time
  • Create custom notifications and alerts
  • Analize data using reports

Field Employees

  • Record details of each procedure on the spot, as it is performed, using a smartphone and mobile forms
  • Scan QR code on the object or property to identify it and get the correct list of forms
  • Collect data with or without internet connection
  • Submit records to a centralized cloud location when done

 


 

Mobile Tasks Management, Checklists

mobile tasks and checklists

Checklists are routinely used in many businesses to ensure that not a single task is missed or forgotten. Mobile checklist is a step forward as compared to a paper list, especially for the field teams. Employees can pull up-to-date checklist on their smartphones, check off tasks as they are completed, and submit checklist to the cloud when everything is done. The result is increased productivity and faster information flow between the field and the office.

What you can do using QR Mobile Data

Office

  • Create checklists for the business tasks via a web dashboard
  • Organize tasks into the groups for clarity and easier completion
  • Provide clarifying text and / or image for each task to show employees exactly what to do
  • Access tasks completion information in real time
  • Analize data using reports

Field Employees

  • Pull up correct, up-to-date checklist(s) for an asset or property on their smartphone by scanning QR code
  • Check off tasks as they are completed
  • Add clarifying notes and / or images if applicable
  • Stop and resume at any time without losing any collected information
  • Submit completed checklist to the cloud when the job is done

 


 

Field Reports & Requests

field reports

If equipment or property is damaged or require service, you want to get this information to the right people fast. Mobile forms and smartphones help you do just that. Your employees in the field can scan QR code on an asset with a smartphone, fill out damage report or service request form, take and attach images to document where exactly the problem is, and submit the form to the cloud. Office employees have immediate access to the submitted information and can route it to the right personnel for assessment and actions.

What you can do using QR Mobile Data

Office

  • Create custom damage reports and / or service request forms
  • Manage assets and equipment, generate and print QR code labels
  • Access submitted reports in real time via a web dashboard
  • Analize data using reports

Field Employees

  • Report damage and request service on the spot when needed
  • Use a smartphone to scan QR code on the asset, fill out damage report or service request form
  • Take photos to document the problem
  • Submit report to a centralized cloud location. As soon as report or request is submitted, it becomes available to all authorized users and devices.

 


 

Project Status Tracking & Documentation

project status tracking

If your company is building custom products for the clients, you want to monitor the progress of each project, document what was done and record details of each step. Using mobile data collection and access, your employees can quickly assess the current state of the project, move project through the stages as each step is completed, and record all necessary details of each project step on site in real time.

What you can do using QR Mobile Data

Administrators

  • Manage projects
  • Define what data need to be collected for each project
  • Monitor project status in real time
  • Analize data using reports

Employees

  • Quickly access project details and status by scanning QR code label with a smartphone, check what to do next
  • Move project through the stages, change details or add image(s) if needed as each step is completed
  • Record details of each step using mobile form on a smartphone
  • Submit data to the cloud in real time as each stage is completed

 


 

Quality Control, Documentation, Traceability

quality control traceability

Quality control during the manufacturing process helps you detect the problems and correct them right away, avoiding much bigger problems in the future. Traceability of the materials and production process allows you to restore origin of each component and details of each production step, find the cause of the problem and locate all products that may be affected.

Traceability and quality control require employees to record batch numbers of all used materials, details of each production step and fill out quality control forms. This process produces tremendous amount of paperwork, so it is not that easy to sort through all paperwork and find necessary information. Mobile data collection combined with the cloud data storage automates traceability and quality control processes, allows you to collect and find data efficiently.

What you can do using QR Mobile Data

Administrators

  • Define what data need to be collected for each production step
  • Create quality control forms via the web interface
  • Monitor production process, access submitted information in real time
  • Trace back all materials and production steps for each product batch, find required information fast using multiple search filters
  • Analize data using reports


Employees

  • Record all materials that are used in a product batch by scanning lot numbers with a smartphone
  • Record details of each production step on site using a smartphone
  • Fill out quality control forms on a smartphone
  • Review information on the completed production steps
  • Submit data to a centralized cloud location, where they immediately become available to all authorized users and devices

 


 

Business Record Keeping Using Mobile Forms & The Cloud

business records in the cloud

No matter what business you are in, you probably need to collect and store business records. These may include employees' timesheets, attendance, customer invoices, customer service requests and responses, financial documents and more. Regardless of what type of records you are dealing with, mobile data collection using smartphones and custom mobile forms will streamline your operations and speed up information flow within your organization. Cloud storage of the collected records will ensure that nothing is misplaced or lost, and that you can easily find required information when you need it.

What you can do using QR Mobile Data

Administrators

  • Create custom mobile forms for data collection
  • Break down large forms into sub-forms for clarity and easier completion
  • Add clarifying text and images to the form fields as needed to provide guidance for the users who are filling out the form
  • Allow users to enter data manually, select from the list or scan data in using their smartphone
  • Allow users to capture images and signatures
  • Review submitted records in real time
  • Search submitted records by multiple parameters to find required information fast
  • Access data from anywhere via a web dashboard

Employees

  • Collect data using a smartphone and custom mobile forms
  • Use smartphone as a scanner to identify an object for which data are collected (e.g. an asset, employee, customer, property, etc.), and scan in data where applicable (e.g. ingredients lot numbers)
  • Take photos with a smartphone and attach them to the completed forms, obtain signatures
  • Collect data with or without internet connection
  • Stop and resume data collection at any time. All collected information is saved on the user's smartphone, and is never lost.
  • Submit completed records to a centralized cloud location

 


 

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