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Automate Business Workflow With Mobile Data Collection


Mobile Forms Software For Construction: Paperless Data Collection On The Job Sites

Construction projects involve a lot of paperwork. With QR Mobile Data mobile forms software, construction companies can replace physical paperwork with the mobile forms that employees fill out on the job site on their mobile devices (smartphones or tablets). Any required paperwork: job site reports, safety inspections, checklists, materials logs, etc. can be completed fast and send to the office right away.
Field employees can easily fill out all required forms on the mobile devices, add photos, collect signatures, create and e-mail custom pdf reports. There is an instant connection between the field and the office. Office employees can review submitted forms in real time, and if required can pre-fill part of the form and push to the mobile devices for completion.
  

Creating Mobile Forms To Fill Out On The Construction Sites

All forms and checklists that your employees need to fill out on the construction site are created by you via a web dashboard. Create as many forms as you need, add and update forms at any time.

QR Mobile Data mobile forms software includes multiple options that make your forms easy and fast to complete in the field, on a small smartphone screen:

  • Divide forms into the logical sections / subforms. Employees can easily navigate between the sections, and see at a glance which sections are completed and which ones are not.
  • Include clarifying text and / or clarifying images in the forms, so that your employees know exactly what needs to be checked and / or filled out.
  • Design your forms with minimal manual entries. Include list selections, checkboxes, radio buttons. Let your employees scan in data in the fields using smartphone camera whenever possible (e.g. scan in serial numbers of the used equipment or tools).
  • Allow your employees to capture images and signatures in the forms.
  • For the checklists, let employees scan QR code at the station / machine part to indicate completion, instead of looking for the right checkbox to check off in the list. This will also serve as verification that an employee did in fact complete the required task.
  

Fill Out Mobile Forms And Checklists On The Construction Site

All mobile forms that you created via the web dashboard are available to the construction site employees on their smartphones. To fill out a form or a checklist, an employee scans QR code or barcode on a relevant object (whatever he needs to check, inspect or report on). The object can be an equipment, machinery, tool, construction site section or an entire job site.

The scan brings up information on the scanned object, and a list of relevant mobile forms / checklists to fill out. An employee picks the right form, fills it out and submits to the server in real time from the mobile device. If internet or data connection is not available, construction site employees can still fill out forms on their mobile devices - in this case they can submit all completed forms at once as soon as connection is available.

While an employee is filling out a form, each section is saved on his mobile device. He can start, stop and resume at any time, and completed work will not be lost.

The form can include manually filled out data, selections, scanned in informations, and photos taken with a smartphone camera. If needed, an employee can capture a signature on a mobile device.

In addition to submitting completed form to a centralized cloud location (where it immediately becomes available to all authorized users), field employee can create a pdf report on his mobile device and e-mail to the selected addresses from his smartphone. You define the format of pdf report, and what should be included in it via MS Word template.

When form is submitted to the server, timestamp, user who submitted the form and GPS location are captured automatically and are included in the reports.
  

Office / Construction Site Communication Via Mobile Forms

QR Mobile Data mobile forms software provides a real time communication between the office and all active construction sites.

When employees on the various construction sites fill out mobile forms or checklists, the data are immediately submitted to the server. Office employees can access real time reports submitted from all construction sites via the web dashboard. They can search reports by multiple parameters (dates, location, inspected objects, form, fields in the form) to quickly pull out required information. Optionally, an administrator can receive automatic email alerts when reports from the construction sites are submitted.

The forms can be entirely completed on the construction sites, or they can be bounced between the office and the field. Office employees can:

  • Pre-fill a form on the computer and push it to the mobile devices for completion.
  • If completed record needs additional information / corrections office employees can push it back to the mobile devices.
  • Office employees can fill out "office only" part after the form is submitted.


With QR Mobile Data, field and office employees receive required information on time and are always "in the loop".
  

QR Code / Barcode Scanning To Access Information In The Field

Field employees often need to access specifications and other data on the tools, equipment and machinery that they are using on the construction site. With QR Mobile Data, they have all required information at their fingertips. All they need to do is scan QR code label on the equipment with a smartphone.

You define what information field employees should be able to access via the web dashboard. It can be anything from specifications and data on the object, to images, drawings, pdf documents and a log of the recently completed service calls and repairs.

With all the information readily available your employees become more productive, do their jobs faster and make informed decisions.
  

Construction Site Documentation Stored In A Secure Cloud

All data collected in the field via mobile forms and checklists are stored in a secure centralized cloud location as digital records. You can always access this information via the web dashboard, review it online or download as .csv file to your computer.

In addition to the digital records, you can create custom pdf reports, both on the mobile devices and via the web dashboard. You can view, print and / or e-mail pdf reports directly from a smartphone, or from the office computer. Use these reports internally, or for the customer(s) and / or external auditors who do not have direct access to the system.

You define PDF reports look, layout and what data should be included via custom MS Word templates. Include your branding, collected data, images and / or signature. Send pdf documents to your document management system for further team review / collaboration.
  

Construction Equipment And Tools Repair And Maintenance

Construction equipment and tools are valueable assets, and you want to keep them in a good shape. Use mobile forms to keep track of equipment repairs and maintenance in the field.

Using mobile forms, your employees can:

  • Report tools or equipment damage in the field. They will scan equipment QR code to identify it, fill out damage report mobile form, and optionally attach photos documenting the problem. Report becomes instantly available to the right personnel for the immediate actions.
  • Record equipment repairs and preventive maintenance in the field. Equipment and tools records are stored in a centralized cloud location and are available to authorized employees from anywhere. You can use multiple filters to find required information fast.
  • Review previously submitted repair and maintenance records.
  • If you are using outside repair shops, use a smartphone to record sending tool or equipment to the repair and all necessary details: where it was sent, what was the problem, when the tool should be returned. As with everything else, you can define via a web dashboard what information to record and track.
QR Mobile Data allows you to create custom reminders, and receive automatic e-mail alerts on the next scheduled preventive maintenance or warranty expiration.
  

Tracking Inventory, Tools And Materials On The Construction Sites

QR Mobile Data mobile forms software can be used in combination with QR Inventory mobile inventory management software. Using QR Inventory, you can keep track of consumables, parts, materials and tools on the construction sites, in the warehouse and in the service trucks. Inventory tracking is done on site in real time, using a smartphone for QR code / barcode scanning and data entry. Check out more information on construction sites inventory management.



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