Automate Business Workflow With Mobile Data Collection

Traceability Software With Mobile Data Collection For The Food Processors

Traceability and food safety inspections and is a requirement in the food and beverage industry. Traceability and safety inspections documents must be kept on file for the external auditors and for the company internal use. QR Mobile Data software makes a compliance with the food safety and traceability requirements as painless as possible.

Using QR Mobile data mobile application employees at the food processing company can track lot numbers of ingredients and final product batches, collect production process data and fill out safety inspection forms and checklists on the shop floor. All collected information is sent from the mobile devices to the cloud server in real time, and is immediately visible to all authorized employees.

Food Traceability - Collecting Data On The Ingredients And Final Product Batches

Tracking lot numbers of the food product ingredients, collecting required information on each lot and recording which lot numbers were used for each product batch can quickly get out of hand if done manually or in a spreadsheet. In addition to missing or misplaced information, finding the data that you need is very time consuming and frustrating.

QR Mobile Data makes the process of data collection for traceability as painless as possible. Employees use their own smartphones (or company issued mobile device if preferrable) to scan ingredients lot numbers, enter all required information using mobile forms, track production process from start to finish, and record distribution of the final product batches.

All information collected on the mobile devices is immediately sent to a centralized cloud location and is accessible by an authorized personnel via the secure web dashboard. The data are securely preserved, are accessible on demand from anywhere and are easily searchable. If the problem is discovered with an ingredient, at the production station or with the final product batch, you can easily find all affected products and where they were distributed.

Mobile Forms And Checklists For The Food Safety Inspections

Regardless of what food or beverage you manufacture, and what your process is you will be able to create inspection forms and checklists that fit your requirements. All inspection forms are custom created by you via the web dashboard. You define what data need to be collected, what should be visited and checked, and how often. QR Mobile Data mobile forms designer allows you to:
  • Divide forms into sections for clarity and easier completion on a small smartphone screen.
  • Include clarifying text and / or images so that your employees know exactly what needs to be checked / inspected.
  • Include selection lists, hint text, radio buttons, and checkboxes to minimize manual entries.
  • Allow users to scan in data wheen possible (e.g. scan in serial number of the used equipment instead of entering it manually.)
  • Scan checked station / part and QR Mobile Data will automatically check off correct checkbox.
  • Allow employees to include images in the form for visual documentation.
  • Create dynamic sections that your employees can add to the form on the fly as needed (e.g. a section for the problem description - an employee can dynamically add a section for each found problem and fill it out).
  • If a supervisor needs to verify and sign off on the completed inspection, an employee can collect a signature on the mobile device and include it as a part of the submitted record.
  • Specify how often a specific inspection should be done, and receive automatic alert when the next inspection is due.
  • Completed forms are sent to a secure centralized cloud location and are immediately available to all authorized users / devices.
  • You can instantly create custom pdf documents based on the collected data and completed forms. View, print, e-mail pdf documents from the smartphone or via an admin web dashboard.
  • Define look, layout and what information should be included in pdf documents using custom MS Word templates.

Conducting Inspections On The Shop Floor Using Mobile Forms

All inspection forms and checklists that you created via the web dashboard are available to your employees on a smartphone. An employee scans QR code on the object that needs to be inspected, and gets a list of relevant inspection forms to choose from (or goes straight to the form if there is only one). The objects to be inspected can be anything, from the equipment and machinery to the area of the production facility. You maintain a list of objects in QR Mobile Data software, and can generate and print QR code labels using bult-in QR code generation tool.

As an employee conducts an inspection, he fills out relevant portions of the mobile form. All filled out information is saved on the mobile device. An employee can stop and resume at any time, and collected data will not be lost.

Once the form is completed, an employee sends it to a centralized cloud storage right from his / her mobile device. At this point, all authorized employees can access the record via the web dashboard. If internet or data connection is not available, an employee can still fill out inspection form(s) on the mobile device - in this case (s)he can submit all completed forms at once as soon as connection is available.

After submitting completed inspection form to the server, an employee can create a pdf report and e-mail to the selected recipients from a smartphone. You define the format of pdf report, and what should be included in it via MS Word template.

When inspection form is submitted to the server, timestamp, user who submitted the form and GPS location are captured automatically and are included in the reports.

Food Inspections Records & Documentation

All completed inspection forms are stored in a secure centralized cloud location as digital records. Administrators can access them on demand, and search by multiple parameters to quickly find required record(s). You can review inspection details online, download inspection data as .csv file, and / or create inspection pdf report.

If you need to send reports to the extternal auditors who do not have a direct access to the system, QR Mobile Data makes this task very easy and straightforward. You can create custom pdf report with one click, and e-mail report to the interested parties or upload to a designated location.

You are in complete control of how pdf report will look like and what data are included in it. You define pdf file format and data to include via custom MS Word template.

Keeping Track Of Equipment Service & Maintenance

With QR Mobile Data you can create mobile forms and checklists for multiple tasks. In addition to the food safety inspection forms and checklists, you can create mobile forms to keep track of your equipment maintenance, service and repairs.

Using equipment maintenance and service mobile forms, your employees can:

  • Scan QR code on the equipment to access equipment specifications and past maintenance / service events.
  • Record equipment repairs and preventive maintenance on the shop floor on the mobile device. Equipment maintenance and service records are stored in a centralized cloud location and are available to authorized employees from anywhere. You can use multiple filters to find required information fast.
  • If you are using outside repair shops, use a smartphone to record sending equipment to the repair and all necessary details: where it was sent, what was the problem, when equipment should be returned. You can define what information to record and track via a web dashboard.
  • An employee can use mobile forms to send equipment damage report or service request, include details and attach image(s).
QR Mobile Data allows you to create custom reminders, and receive automatic e-mail alerts on the next scheduled preventive maintenance or warranty expiration.

Food Products Traceability And Inventory Management

Use QR Mobile Data software in combination with QR Inventory mobile inventory management software. Using QR Inventory, you can track lot numbers of ingredients that go into the final product, and track final product shipments. In case of a problem you can find all required information quickly to issue a recall:

  • In case of a reported problem with an ingredient, find all product batch(es) containing an ingredient with the specified lot number.
  • In case of a reported problem with a final product, find lot numbers of ingredients used in the specified batch, what other product batches have these ingredients.
  • Find everything about affected batches distribution: where they were distributed, when, how many units, how many you may still have in stock and where.
  • Review recorded details for ingredients and final product batches.
  • Use multiple search filters to find required transactions fast.

Check out more information on lot number tracking and traceability using QR Inventory.

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