Mobile Forms For The Facilities Management: Digital Forms & Checklists For The Smartphone

Manage facilities efficiently by digitizing facility operations. Complete all facility management paperwork using digital mobile forms. Fill out digital forms and checklists on the smartphones or tablets and submit to the centralized cloud location in real time.

How Digital Mobile Forms And Checklists Benefit Facility Managers

Why Use Mobile Forms For The Facilities Management Tasks

  • Automate facility management tasks. Mobile forms allow facility employees to quickly and efficiently report on all facility management tasks: facility equipment installation, repairs and service, facility maintenance, facility walkthrough inspections, facility assets audits, daily cleaning, etc.
  • Easy forms and checklists completion on the smartphones and tablets. All facility management mobile forms and checklists can be easily accessed and filled out on a smartphone or tablet. All team members have an access to the same current, up to date set of mobile forms.
  • Mobile forms are dynamic and smart. Mobile forms have much more capabilities than paper or pdf forms. Minimal manual entries, selection lists, hint lists, smart auto-fill of the form fields, ability to add forms sections dynamically, QR code / barcode scanning, ability to add photos, images and collect digital signatures are only some of the mobile forms capabilities that make their completion fast and error-free.
  • QR code scanning. QR code scanning helps facility management crews with their daily work. Using QR code scanning they can identify any facility asset, access asset information, access and fill out mobile forms relevant to the scanned asset, scan in data to the mobile forms and use auto-scan checklists.
  • Mobile forms facilitate real time data access and sharing. Mobile forms can be shared between different technicians / mobile devices, as well as between the field and the office, so that each employee fills out the part he is responsible for. Real time mobile forms submission ensures that all members of the facility management team are on the same page and have an access to the current data.
  • Alerts and reminders. Receive automatic email alerts on the next preventive maintenance, warranty expiration or other important dates. Receive alerts if completed digital form contains an outlier, act on the problem quickly.

How QR Mobile Data Software Helps Facility Managers Digitize Operations

  • Custom and ready to use mobile forms for the facility management tasks. Use QR Mobile Data software intuitive web interface to create facility management forms and checklists for the facilities operations. Use the ready-to-go facility management mobile forms from our digital forms library, customize them or create custom facilities management forms and checklists from scratch.
  • Dynamic mobile forms and scannable checklists. QR Mobile Data software allows you to create mobile forms with the dynamic sections that field crews can add to the form on their smartphones as needed, and create scannable checklists. Scannable checklists allow field technicians to scan a QR code instead of checking off an item manually. This option allows fast checklist completion, verifies that nothing is missed, and ensures that all areas were indeed visited and checked..
  • Advanced mobile forms capabilities. QR Mobile Data software has advanced mobile forms capabilities that are helpful for the facility management tasks. Some of these capabilities include scannable checklists, dynamic forms sections, smart data auto-fill, automatic e-mail notifications on the outliers, digital signatures, photos, GPS location, etc. Here are more details on QR Mobile Data software mobile forms capabilities.
  • Mobile forms sharing. In QR Mobile Data software, facility management mobile forms can be bounced between different mobile devices, as well as mobile devices and office computers, with each employee filling out his / her part. Office employees can verify everything before the final acceptance of the completed form, and can push it back to the mobile devices if the form requires corrections.
  • Alerts and reminders. In QR Mobile Data software, you can create customized reminders on anything: next preventive maintenance, required tasks, warranty expiration, purchase order fulfillment deadline, etc., etc. You can also put an e-mail alert on any and all form fields that can contain outliers, configure what will be considered an outlier, and receive automatic e-mail alerts if an outlier is detected during the facilities inspection.
  • Customizable digital documents and reports. Review reports on the completed digital forms via the web dashboard, filter reports by multiple parameters to quickly find required information. Export data into .csv file, or create custom-formatted pdf reports for sharing with the customers, external auditors or within the company.

What Types Of The Facility Management Digital Forms You Can Create

QR Mobile Data software and mobile application are geared towards the facilities management mobile forms for the internal use by the facilities employees and contractors. These includes all types of facility maintenance forms, facility equipment installation, service and maintenance, facility walkthrough inspections, commissioning forms, forms recording facility assets acquisition, tracking and audits, daily walkthrough and cleaning logs, safety inspections forms, visitors tracking forms, field service requests, equipment damage reports, etc., etc.

You can create custom mobile forms, and / or import available forms into your account from our digital forms library. You can use ready-to-go digital forms as is, or as a template to further customize to your requirements.

Facility employees can fill out digital forms on the mobile devices (smartphones, tablets, mobile computers), and submit to the central database in real time. Keep facility documentation organized, accessible on demand from anywhere, readily available for the review and inquiries.

Here are just some of the facility management mobile forms that you can create and use in QR Mobile Data software:

( - ready to use digital form is available)

  • Property maintenance forms. Use property maintenance mobile forms to record all maintenance tasks that are done to the facilities buildings, from painting and flooring to the general repairs to the building infrastructure.
  • Facility equipment maintenance forms. You will need different maintenance forms / checklists to record the maintenance of various facility utilities and equipment. There will be different maintenance forms for the HVAC equipment, plumbing infrastructure, facility lighting, electrical systems, elevators, security systems, etc. Some of these forms are included in our ready to use digital forms and are listed below. You can use them as is or modified for the relevant facility equipment maintenance tasks, and use them as templates to create custom mobile forms for the different types of the facilities equipment.
  •   A/C maintenance form. Use this form to record the preventive maintenance of the A/C units, or use as a template for recording other types of HVAC equipment maintenance.
  •   Backflow prevention test form. Use this form to record the results of the backflow prevention device test. Create a custom pdf report based on the backflow test results.
  • Facility commissioning forms. Validate the performance and functionality of the assets and equipment installed in the facility, and use commissioning forms / checklists to record the results of the performed equipment testing.
  •   Led lights inspection form. Use this form to do the inspection of the facility lighting system. Verify that the lights are functioning properly and are energy efficient. Identify led lights that need replacement.
  •   Punch list. Use punch list form to record the completed tasks and encountered problems.
  •   Fleet inspection / DVIR form. Use this form to complete pre-trip and post-trip inspection of the commercial vehicles used for the facilities operations. Verify that all vehicle systems are functioning properly, record any encountered damages. Make sure you have all DVIR inspections on file and stay compliant with the DOT requirements.
  • Facility cleaning logs. Use daily cleaning logs to verify that all facility areas were cleaned according to the schedule.
  • Facility safety inspection checklist. Use facility inspection checklists to conduct periodic safety inspections within the facilities and verify that all areas are properly functioning and are safe for the facility tenants and employees. Keep completed safety inspections records on file to comply with the OSHA regulations.
  • Facility assets audit form. Use this form to verify that the facility assets are in place, identify missing assets.
  • Facility visitors log. Use this form to record the facility visitors and conduct an orientation if applicable.
  • Facility field report. Use this form to report any problems with the facility building, equipment or infrastructure that requires repairs .
  • and more...

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QR Mobile Data At A Glance
Why QR Mobile Data
QR Mobile Data Features
Workflow & Process Management
Business Solutions
Mobile Forms Data Analytics

About AHG
Business Solutions
Mobile Forms For Inspections
Mobile Forms For Equipment Maintenance
Mobile Data Collection For Manufacturing
Mobile Checklists For Business Tasks
Mobile Workflow Tracking
QR Code Data Collection: Reports & Requests
SOP & Checklists
Industrial Applications
Mobile Forms Software For Construction
Mobile Forms & Workflow For Manufacturing
Field Data Collection For Contractors
Mobile Checklist Software For Safety Inspections
Mobile Inspections & Traceability For Food Processors
Data Collection & Management For Labs
Mobile Commissioning Software
Construction Field Reports Mobile Forms
QR Mobile Data FAQ
Creating And Using Mobile Forms
Mobile Data Collection Methods And Tools
Workflow Management And Mobile Forms
Using Mobile Forms For Different Business Scenarios
Capabilities Of Business Mobile Forms