Automate Workflow With Mobile Forms Data Collection

Paperless Data Collection With Mobile Forms Mobile data collection software increases your business operations efficiency by replacing manual process with electronic forms and digital documents. Collect and access data anywhere using a smartphone. Give all team members live access to the critical information.

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Mobile Data Collection Software: Mobile Forms And Checklists For Business Tasks

What Can You Accomplish With Mobile Forms Software / Mobile Data Collection

Mobile forms software allows you to replace physical paperwork and manual data collection with the electronic forms that your employees can fill out anywhere on their mobile devices - smartphones or tablets. Data collection via mobile forms ensures that all required information is accurately recorded, securely stored and is accessible on demand to all authorized employees. Mobile data collection saves you time, eliminates errors and misplaced documents, and provides real time information flow within the company.

What Type Of Mobile Forms Can I Create?

You can create any type of mobile forms or checklists for the internal business operations. The common types are:

  +   Equipment maintenance forms
  +   Equipment service and repair forms
  +   Safety inspection forms
  +   Facility walkthrough forms
  +   Quality control forms
  +   Product testing forms
  +   Product acceptance forms
  +   Field reports and requests forms
  +   Equipment inspection checklists
  +   SOP checklists
  +   Field equipment damage reports
  +   Job site paperwork
  +   Process conditions data collection
  +   Temperature measurement logs
  +   Tasks completion checklists
  +   and more...

How Mobile Forms Are Tied To Our Business Process?

QR Mobile Data is more than a collection of the mobile forms and checklists. It is a complete solution that links together business objects, processes, workflow and forms for mobile data collection.

Everything that you are working with: assets, equipment, properties, product batches, employees, clients, etc. are business objects. When an employee fills out a mobile form or checklist, he scans a QR code, barcode or NFC tag on the business object to identify it. All data collected via mobile forms are tied to the scanned objects. You can always access a complete records history for each business object, on the computer or on the smartphone by scanning QR code.

You can also (optionally) link mobile forms to the workflow steps. If you do, your employees will be prompted to fill out the right mobile form(s) on each process step. You get a complete workflow history report with dates, employees and collected data.

What Happens With The Data Collected Via Mobile Forms?

Data collected via the mobile forms are sent to the centralized cloud location in real time. All authorized users have an immediatele access to the collected data, on the mobile devices in the field and computers in the office, and can act on this information without delay.

Your employees can collect data offline in the areas with no connection, and submit all records to the cloud at once as soon as connection becomes available.

What Devices Can We Use For Mobile Data Collection?

You can use any mobile device running iOS or android: iPhone, iPad, android smartphones or android tablets.

Fully Automated Mobile Data Collection, Reporting And Analysis Process

Capture, share, store and analyze data with an easy to use mobile data collection software

Custom Mobile Forms For Data Collection
Create custom mobile forms for field data collection, reporting and analysis using a simple web interface. The same mobile form can be filled out by multiple employees on the different process steps.

Easy-To-Use Mobile Application
Mobile forms application allow you to collect data anywhere, fast and error-free. QR Mobile Data application is available for all iOS and android mobile devices: iPhones, iPads, android smartphones and tablets.

Link Mobile Forms & Workflow
Create custom workflow, link mobile forms to the workflow steps. Track production process, projects progress, collect data on site using a smartphone and QR code scanning.

Access Critical Information
Access information on an asset or equipment in the field by scanning QR code with a smartphone: specifications, pdf documentation, service records, etc.

Secure Cloud Storage
Digital records submitted via mobile forms are stored in a secure cloud. Authorized users can access real time data anywhere, via a web dashboard or on a smartphone.

Data Analytics & Reporting
Create custom reports, plots and graphs. Analyze and visualize collected data, use data analytics to make better business decisions.


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Why Use Mobile Forms And Checklists For Data Collection

Mobile forms and checklists decrease your operation cost, help you organize and preserve all documentation, save time and provide real time information exchange between field and office employees.

How Will Mobile Forms Software Make My Life Easier?

Mobile forms software can make your life easier in a variety of ways:

  +   Do you want your employees to spend less time on the manual paperwork? Using mobile forms application will reduce this time by 30% - 50%, depending on your current data collection method.

  +   How often do you need to send field technicians back due to the missing data and lost paperwork? Mobile forms software will eliminate these trips, saving you money and freeing employees for the more urgent tasks.

  +   How much time do your office employees spend searching for the required records? All this time will be saved by using mobile forms software. Records submitted from the mobile application are stored in the secure cloud, are easily searchable and are accessible on demand from anywhere.

  +   How much time do field technicians spend on equipment service and repairs? Mobile forms software will reduce this time by 20% and eliminate wasteful parts usage - by providing field technicians an immediate access to the equipment documentation and service history.

  +   Could you organize your work more efficiently? With QR Mobile Data software, all stakeholders get an immediate access to the data submitted via mobile forms, and make better / more informed business decisions.

How Mobile Forms Look Like And What Data Can We Capture?

With QR Mobile Data software you can create mobile forms that better suit your business workflow and tasks:

  +   Fillable mobile forms where users enter data manually or select from the lists / checkboxes / radio buttons.
  +   Checklists where users check off completed tasks.
  +   Scannable checklists, where employees scan QR code to indicate completion of a task.
  +   Repeatable sections forms, where employees can dynamically add sections to the mobile form as needed and fill them out.
  +   Pre-filled mobile forms, where an administrator fills out part of the mobile form online and pushes it to the mobile devices for completion.
  +   Mobile forms that can be passed between mobile devices, where each employee fills out his / her part.
  +   Process tracking mobile forms where you can collect data for the process over time.

Using mobile forms application, you can capture various types of data:

  +   Manual text entries
  +   Selections from lists, checkboxes or radio buttons
  +   Data scanned in from QR code / barcode / NFC tag
  +   Images
  +   Signatures
  +   GPS location


Workflow Management With Custom Mobile Forms - Track Your Business Process On A Smartphone

Track business workflow using smartphones for barcode scanning, mobile data collection, and information look up. Move projects and product batches through the process steps, record what was done on each step and collect data by filling out mobile forms.


Create Custom Workflow

Create workflow for your business operations or production process. Define process steps and provide instructions for each step, so that your employees know what to do.

Attach Mobile Forms To The Workflow Steps

Create custom mobile forms (inspection, checklist, quality control, operations record, etc.), and attach them to the workflow steps.

Track Process On Site Using A Smartphone

Track production process on site using a smartphone. Record what was done on each step, time it took to complete the task, fill out mobile forms and access information.

Review Real Time Progress And Production History

Review progect's progress via a web dashboard. Access life time history of the past projects. Use filters to find information fast.

Easily Handle Products Transformation

Easily handle products transformaton during the process: mixing of different product batches, splitting of a product into separate batches or products conversions.


Track and trace product lots from start to finish of the process. Restore the story of each product lot, through products transformations by combination and / or splitting batches.


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Advanced Mobile Forms & Workflow: What Sets QR Mobile Data Apart

QR Mobile Data allows you to create mobile forms for various business scenarios, and link mobile forms to the workflow steps. No matter how complex your workflow is, you will be able to record all data accurately with QR Mobile Data mobile application and cloud software. Visualize and analyze collected data to make informed business decisions.

Advanced Mobile Forms Capabilities

With QR Mobile Data software, you can create mobile forms and checklists for a variety of complex business scenarios:

  +   Have a long tasks checklist which is difficult to navigate? Allow field teams to scan a completed task, and corresponding checkbox will be automatically checked, with date / time of task completion indicator.

  +   Don't know beforehand how many line sections to include in the mobile form? Create mobile forms with repeatble sections, and field employees will be able to dynamically add and fill out sections as needed.

  +   Need to pass pre-filled mobile form / work order to field technicians? An administrator can pre-fill a form online and push it to mobile devices for completion.

  +   Have mobile forms with office only part? QR Mobile Data allows administrators to fill out office only part online after mobile form is submitted.

  +   Have a situation where several employees handle different parts of the same job? QR Mobile Data application allows field technicians to pass mobile forms between devices, where each technician fills out his / her part.

  +   Need to e-mail completed and signed mobile form internally or to the client? You can create custom pdf report on the smartphone and e-mail to the selected recipients.

  +   Need to get useful insights from collected data? QR Mobile Data advanced reporting allows you to create custom reports, analyze and visualize collected data using plots and graphs.

Link Mobile Forms And Workflow

Mobile forms and data collection are tightly integrated into your business process and workflow:

  +   Link mobile forms to workflow steps. Make sure that right set of data is collected on each process step.

  +   Make mobile forms required or optional. Ensure that all necessary data are collected before the product can be moved to the next step, and allow employees to collect optional data.

  +   Create mobile forms that can be filled out over time. Some process steps may require recording multiple observations over time (for example, collecting temperature / pressure conditions). QR Mobile Data application allows you to create mobile forms where observations can be added as needed on different mobile devices.

  +   Handle products transformation (mixing, splitting, conversion). QR Mobile Data application allows you to easily handle product transformation during the process by filling out one mobile form. The traceability and product lots history is maintained throughout all transformations.

  +   Traceability without physical paperwork. Trace ingredients, materials and inventory lots through the process from start to finish and collect all required data with mobile forms. Analyze data to find reasons for the problems and improve your business process.

  +   Tell a product story. Tell a product story from the origin to the final product that you sell to the customer.


Business Use Cases For Mobile Forms Software / Mobile Data Collection

Mobile data collection is usefull for a variety of business tasks, from field inspections and audits to manufacturing process documentation to equipment maintenance. If your business workflow includes filling out any kind of forms or checklists in the field or on the shop floor, QR Mobile Data software will help you become more productive and efficient by replacing manual process with automated digital data collection.

Mobile Forms For Inspections & Audits
Turn your paper inspection forms and audit checklists into the mobile forms. Fill out mobile forms anywhere on a smartphone or tablet, with or without internet connection. Update mobile forms as needed, and your employees will always have the latest forms on their mobile devices. Store digital records in a centralized cloud location. Give all stakeholders real time access to the inspection results.
Mobile Forms For Equipment Maintenance
Field technicians can easily record equipment service, maintenance and repairs in the field by filling out mobile forms. All information on the equipment, from specs and pdf documentation to past service history is readily available in the mobile application - just scan QR code with a smartphone to get the data. QR Mobile data software gives your mobile workers the right tools to be productive and efficient.
Mobile Data Collection For Manufacturing
Track manufacturing workflow and collect data on the shop floor using mobile forms application and barcode scanning. Collect all production related data via mobile forms, fill out testing and quality control forms on the shop floor. Instantly convert all completed mobile forms into pdf documents. Give all stakeholders live access to projects status, progress and detailed workflow history.
Mobile Checklist For Business Tasks Management
Give your personnel a tool to keep track of the business tasks, make sure that nothing is missed or forgotten. Create a mobile checklist that they can use to check off completed tasks on a smartphone. Optionally, they can just scan a QR code to checked off completed task automatically.
Completed checklists are submitted to the cloud in real time, so you have readily available documentation of what was done, when and by whom.
Mobile Forms For Quality Control & Traceability
Quality control and traceability is an important issue for all manufacturing companies, and for many it is a requirement. QR Mobile Data allows you to create custom quality control mobile forms and checklists that can be filled out on the shop floor using mobile devices. The entire track chain of events and documentation for each product batch is stored in a secure cloud and can be accessed on demand from anywhere.
QR Code Data Collection: Field Reports & Requests
Improve communication between the field and the office. Give mobile workers necessary tools to report equipment damage, problems or request service in a timely manner. All they need to do is scan QR code on the equipment with a smartphone, and fill out a mobile form. Optionally they can capture a photo for visual documentation. Office employees information submitted via mobile forms right away, and can react quickly.


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Real Time Data Collection, Manufacturing Process Tracking And Traceability - Case Study

Learn how other companies use QR Mobile Data software and mobile application to improve operations efficiency. Ionex manufacturing company uses QR Mobile Data for mobile data collection and tracking production process in real time on the shop floor. The result is - complete visibility into the projects progress for all stakeholders, and accurate digital documentation, easily searchable and accessible on demand.

Ionex Research Corporation Interview / Case Study

Ionex Research Corporation, a manufacturer of high-performance process filtration and treatment equipment, uses QR Mobile Data / QR Inventory combo for mobile data collection, tracking production process, quality control and traceability. Ionex shop floor employees use regular smartphones to collect data, fill out mobile forms, track inventory and look up information. The result is increased operations efficiency, improved intra-company communication and accurate process documentation.

Read Case Study
One of the hurdles IONEX was faced with was the amount of data collected at each step of the manufacturing process. It was also challenging to keep information up-to-date and communicate between departments. With QR Inventory, most record keeping tasks are completed quickly and "live" as they happen. The need for physical paperwork is eliminated and everyone in the company has access to the data.
C.M., Ionex


How To Incorporate Mobile Forms Data Collection Into Your Business Workflow

Are you thinking about implementing mobile forms data collection in your business, but don't know where to start? Want to know more about mobile forms software, and what will be involved in switching to a new way of process tracking and data collection? Is it worth your time, money and effort? This article will help you understand this and make a more informed decision.


How To Incorporate Mobile Forms Data Collection Into Your Business Workflow


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QR Mobile Data At A Glance
Why QR Mobile Data
QR Mobile Data Features
Workflow & Process Management
Business Solutions
Mobile Forms Data Analytics

About AHG
Business Solutions
Mobile Forms For Inspections
Mobile Forms For Equipment Maintenance
Mobile Data Collection For Manufacturing
Mobile Checklists For Business Tasks
Mobile Workflow Tracking
QR Code Data Collection: Reports & Requests
SOP & Checklists
Industrial Applications
Mobile Forms Software For Construction
Mobile Forms & Workflow For Manufacturing
Field Data Collection For Contractors
Mobile Checklist Software For Safety Inspections
Mobile Inspections & Traceability For Food Processors
Data Collection & Management For Labs
QR Mobile Data FAQ
Creating And Using Mobile Forms
Mobile Data Collection Methods And Tools
Workflow Management And Mobile Forms
Using Mobile Forms For Different Business Scenarios
Capabilities Of Business Mobile Forms

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